How to Write a Resignation Letter

While resigning from a job can be stressful, it can also mean that you have found another opportunity (with better hope) to grow and learn. But it does not make informing your current employer easier.

While this is not necessarily a formal requirement to give two weeks notice (unless it is written in your employment contract), it is traditional to do so as an act of professionalism and good faith. We recommend doing this by arranging a face-to-face meeting to let your boss know.

Once you have known your manager, you must follow up on an official written resignation letter. Why? It is not only professional and courteous, it also creates a written plan of the logistics of your exit so that there is no confusion or supervision when it is time to walk out the door.

Some employers may try to entice you with a counter-offer by offering a bonus, promotion, promotion and / or other benefits to stay. However, Most HR managers recommend not accepting a counter-offer. And for similar reasons we also recommend against companies Offers a counter-offer.

A written letter can indicate that you have passed the negotiating point and are ready to move on. It is important that your letter of resignation is short but clear. Here are some tips for creating the perfect exit note.

What to include in a letter of resignation

No matter what the circumstances of your departure, your letter of resignation is an important final part of your job. The connections you made during the work may be important in the future of your career. A well-written resignation letter will not only substantiate your resignation but will also leave a great last impression.

Declaration of resignation

The main purpose of your resignation letter is to let the company know, in writing, that you are leaving and when. Including your last day of work will help set expectations in your last few weeks.

While there may be a lot of feedback you can offer about your job, your manager and / or the company, your letter of resignation is not the place to do so. Remember the age-old advice about when you do not have something nice to say and keep your comment short and to the point.

Reason for leaving

Technically you should not give a reason for your departure, however, it can add an atmosphere of professionalism and alleviate any potential stress caused due to your leaving the organization. Simply declaring that you are getting a new job to continue to advance your career will suffice. Even if the circumstances of your resignation are not positive, we recommend that you keep the tone of the letter positive.

Make a plan for your exit

As another demonstration of professionalism, include details on how you plan to retire. It does not have to be long, since it is your manager’s responsibility to manage the takeover of your projects and responsibilities. However, letting your boss know that you are available to help with the transition of your projects will prove that you remain dedicated and will leave a lasting good impression.

How you leave a job can be just as important as how you leave it, because your last impression may be what the organization remembers. This often has a significant impact on a person’s professional reputation.

Be appreciative

In addition to a short paragraph on the logistics of your departure, you should include a few lines of gratitude for the relationships you have built or the skills you have learned. To stay concise, there is no need for a thank you laundry list. Instead, divert your thinking to good things in life, and focus on them. For example, if you have learned new software, you could mention a specific skill that you can use in the future.

An honest thank you note will ensure a positive professional relationship with your boss and will help whether you are looking for future recommendations or just looking to expand your network.

Short closing (including personal contact information)

When you are ready to sign, be sure to include personal contact information for both practical and personal purposes. Even if you do not think you will use your manager as a professional reference at some point, there may be post-transaction paperwork that you can complete after your last day. Therefore, it is important to leave your contact information.

Thank your manager for their time and opportunity is a standard and professional way to close.

What does an effective resignation letter look like? Here are four examples that can be easily adapted to your needs.

Basic resignation letter

The basic letter

Expensive [name of your boss],

I want to let you know I’m resigning [state your position] B- [company name]. My last day at work will be [date].

While I enjoyed my job at [company name] I got another job closer to home [or other reason here].

I will finish all my notable projects before I leave. If there is anything else I can do to help during this transition, please let me know.

Thank you so much for your guidance and the opportunities you have given me to grow and learn. I especially appreciate working on it [state specific project] Because it allowed me to see how to design a comprehensive marketing strategy [or another specific benefit]. I am grateful to have worked with such a talented group of colleagues and mentors.

I am excited to take the next step in my career and feel well prepared thanks to my work here. I look forward to keeping in touch.

sincerely,

Your name

[Your email address]

The basic letter (alternative)

Expensive [name of your boss],

I am writing to officially announce my resignation from my position as [state your position] B- [company name], Effective [date].

It has been a pleasure working with the entire team in the past [number of] Years. I learned a lot and appreciate the opportunity I had to grow with the company.

In particular, I would like to thank you for giving me the opportunity to work for this organization and for your support of my professional development. [Company name] Is an amazing workplace.

You have my full commitment to ensure a smooth transition over the next two weeks. Please tell me how I can help.

sincerely,

Your name

[Your email address]

When you are not leaving in the best conditions

Expensive [name of your boss],

Please accept this as my official resignation from [state your position] B- [company name]. My last day at work will be [date].

working at [company name] I have been challenged to grow and learn and I very much appreciate the opportunities that have been given to me.

Please tell me how I can help during this transition.

Thank you for the opportunity and wish you all the best in the future.

sincerely,

Your name

[Your email address]

When you make a career change

Expensive [name of your boss],

Please accept this as my official resignation from [state your position] B- [company name]. My last day at work will be [date]. I decided to pursue a career in [education] Like I always wanted to work with kids [or another career you plan to pursue].

working at [company name] Challenge me to grow and hone my communication skills, which will definitely be useful in a children’s classroom.

I am available to contact my clients to make sure all my projects are delivered smoothly – or to go through any method you prefer. Please tell me what else I can do to help during this transition.

Thank you for the opportunity to work alongside you. I look forward to keeping in touch in the future.

sincerely,

Your name

[Your email address]

When you do not want to give a reason

Expensive [name of your boss],

Please accept this as my official resignation from [state your position] B- [company name]. My last day at work will be [date].

Working with you and the rest of the sales team has helped me improve my business development and communication skills. I am proud to have contributed to the company’s sales growth throughout my tenure.

I am available to contact any of my clients and close any exceptional work to ensure all my projects are seamlessly transferable. I am also more than happy to help find and train my replacement.

Thank you for the opportunity to work and learn with you. I look forward to keeping in touch in the future

sincerely,

Your name

[Your email address]

Optimize your letter of resignation

Your letter of resignation is an important part of your employment. It should not be too long or emotional. It should only achieve a few things – a) that you leave and b) when – so it is important to be clear and concise.

Some specific details about your time in the company will ensure a real and professional shade. A certain consideration of how you will prepare yourself, your manager and your colleagues will help alleviate any tension or reluctance regarding your resignation. In addition, a thank you note and appreciation will ensure a positive professional reputation.

Remember to:

  • Keep it short
  • Stay clear and professional
  • Be appreciative and kind
  • Suggest a transition plan

Need more help designing the perfect resignation letter? Check out our ResumeSpice services. We can help you find the best wording to suit your specific needs. Our recruitment team and recruitment managers know what employers want. We can help you no matter what stage of your career you are at. If you are ready to learn more, call 832,930.7378 or Contact us online.

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