Organization is the key when you are looking for a job, especially if you are holding on to the right job and you may be looking for months. It is easy to lose track of important details about job postings when you apply for any relevant job position you find. It can come back to haunt you when it’s time to get organized for an interview.
Fortunately, we have some simple breakthroughs in the sleeves to keep your job search organized. Below is a list of the details you want to keep track of and how to maintain a minimalist organization style:
Let’s go digital
Remove these old computer skills if you do not use the usual job search applications and digital forms. Exploring and mastering new technology is the simplest way to optimize your job search information.
You can use a basic spreadsheet to create categories and keep track of important dates. Or you can invest in an intuitive app and raise your job search level. An added bonus to going digital is the ability to link directly to meaningful documents you may need to access, useful external links and even connect to your calendar.
The categories you need to follow in your job search include:
- Initial salary
- Hour (s)
- Values / designation
- Comments about what you like / why you applied
- Can come from branding on social networks, the website, referrals from friends / network, you are a customer, etc.
- Date of submission of the application
- Resume submission date
- Interview dates
- Recruiter / HR contact information
- Job offered / accepted
Storing job search information in one place allows you to see if you applied for the same company at different times (and forgot), and if certain details about one job pop up over another (such as starting salary or commuting). Not only will you be more successful in your job search, but you will also be able to make better decisions when you start interviewing and getting job offers.
Move it to the cloud
You do not keep your socks in your cheese drawer. Okay, this is a hoax, but what I’m trying to say here is that you need a clearly marked place to live in all your job search materials. When a recruiter calls you for an early screening interview, you want to be able to access important information on the spot. And because documents can be stored in the cloud, not on your desktop, you can access these folders from anywhere, anytime.
This is especially easy to do in a dedicated job search app like Careershift. You can simply create folders and organize information for each job you apply for. While updating your resume for a specific job, add a copy to the appropriate folder. Do the same with copies of your requests, and any important document the company requests in the interview process. You never know if something might slip through the cracks and you will be asked to submit again.
Looking back on these folders after you finish your job search (or start the next job search) will give you insights on how your resume has improved, and what was most effective in attracting recruiters’ attention in any job search. Save a document in any folder that also contains comments about the application / interview process! You will be able to tactically provide insights to enhance a candidate’s experience with constructive feedback at some point in the recruitment process, and prove that you are a valuable asset to any team.
Clear your work environment to clear your mind
It could be cleaning your physical desktop, or it could be organizing your digital desktop. Everything that confuses your life confuses your mind as well. Do not wait to scan these documents and add them to your cloud folders, do it now. Then put them in a file box or recycle them if possible (remember, you have a copy in the cloud).
A clear workplace and marking your to-do list ensures that nothing will be ignored in the process of getting organized, first. Consider getting a phone call from a recruiter and pulling the folder up to get a quick confirmation of your referrals, and you arrive empty-handed. Now you remember. You put this document on the shelf above your desk two weeks ago and it’s still there under your empty cup of coffee and a book you’ve been trying to go through since last September.
For some people, procrastination and then clicking on tasks that have not been performed are normal cycles. But stress can build up until something needs to be given, and in the meantime, you lose valuable information in your head space as your brain tries to preserve itself. Keeping documents and organized job search details can prevent freezing or burning when it comes time to show recruiters what you have.